PERSATUAN KEDAI BARANG-BARANG RUNCIT PERAK
PERAK SUNDRY SHOPS' GUILD
霹雳杂货行
 
40,TINGKAT 1 BELAKANG, JALAN YANG KALSOM,30250 IPOH, PERAK.
 
TEL: 05-2540643
FAX:05-2540643
 
EMAIL:
 
办公时间:
9am-5pm
 
常年活动:
团拜,春祭,颁发行友子女优良成绩奖励金,行友大会,行庆,秋祭

 
QR CODE
 
 
 
霹雳杂货行章程
 
第一章:
名称及地址
 
 
 
 
 
 
 
(1.1)
本行定名为[霹雳杂货行](以下简称本行)
 
 
 
 
 
 
 
 
 
 
第二章:
地址
 
 
 
 
 
 
 
 
(2.1)
本行之注册地址为霹雳怡保杨加森40号或日后由了理事会
 
 
议决之地址。此注册地址未经社团注册官批准,不得更改。
 
 
 
 
 
 
 
 
 
第三章:
宗旨
 
 
 
 
 
 
 
 
(3.1)
促进行友感情。
 
 
 
 
 
(3.2)
交换普通知识。
 
 
 
 
 
(3.3)
提供同业互助。
 
 
 
 
 
(3.4)
赞助慈善事业。
 
 
 
 
 
(3.5)
排解行友间误解或纠纷,惟需接获有关双方之要求。
 
(3.6)
促进与本行有相同宗旨之行团联系,为国家谋取繁荣与进步。
 
(3.7)
培养各民族之亲善与互相了解。
 
 
 
(3.8)
促进体育,文化及教育事业。
 
 
 
 
 
 
 
(3.9)
为行友利益,促进华族自卫拳术。
 
 
 
(3.10)
依合法及社团法令范围内,提呈意见籍以影响政府之政策
 
 
及措施,以利国利民。
 
 
 
 
 
 
 
 
 
 
 
 
第四章:
行友
 
 
 
 
 
 
 
 
(4.1)
行友籍
 
 
 
 
 
 
 
(4.1.1)
商号行友:凡在霹雳州内,经营杂货性质,并愿遵守本行
 
 
章程之商号,均可申请加入成为本行行友,本行只接受已
 
 
在商业注册署获准注册营业者为行友,而每间商号只可指定
 
 
及授权一人,其东主或雇员均可为其代表。
 
 
(4.1.2)
本行将不接受个人(雇主或雇员)为行友,惟在新条例执行
 
 
前加入为个人行友者,则不受影响而继续成为本行行友。
 
(4.1.3)
永久行友:任何杂货店,在申请入行志愿书获得批准后,
 
 
缴纳RM500/-,即可成为永久行友。
 
(4.1.4)
任何永久行友,如其商业注册被停止,则将自动停止成为本
 
 
行行友。
 
 
 
 
 
 
(4.2)
入行手续
 
 
 
 
 
 
(4.2.1)
每位申请入行者,需填妥本行入行志愿书,并需由一名行友
 
 
介绍,另一名行友赞成,此志愿书需张贴於本行报告处七天。
 
 
如在七天内无行友反对,则交理事会批准。
 
 
(4.2.2)
当申请者接获批准通知后,须於二十八天内,缴清入行费用,
 
 
逾期未缴清,则其入行资格将被取消。且日后将不准申请
 
 
入行。
 
 
 
 
 
 
 
(4.2.3)
理事会有权拒绝申请者之入行志愿书,而无需说明理由。
 
(4.3)
行友更换地址
 
 
 
 
 
 
 
行友如有更换地址,需书面或口头通知本行,以免邮件寄失。
 
 
 
 
 
 
 
 
 
第五章:
辞职与撤职
 
 
 
 
 
 
 
(5.1)
任何行友如欲退出本行,需於十四天前以书面通知总务,并
 
 
缴清欠费(如有)。
 
 
 
 
 
(5.2)
如任何理事连续缺席理事会会议三次,会长须发函通知,如
 
 
再未以书面请假下,继续缺席三次,将在理事会议决下除名。
 
(5.3)
任何行友,如触犯下列行为,将由理事会议决开除:-
 
(i)
从事不正当营业。
 
 
 
 
 
(ii)
未能遵守本行章程或议决案。
 
 
 
 
(iii)
损害本行名誉。
(5.4)
被开除之行友,可向行友大会申诉。
 
 
 
(5.5)
任何行友,不论是自动退出本行或被开除,皆无权要求退回
 
 
已缴纳之费用。
 
 
 
 
 
 
 
 
 
 
 
 
第六章:
入行费及其他费用
 
 
 
 
 
(6.1)
申请者获得批准入行后,需缴纳入行费RM500/-,而成为
 
 
永久行友。
 
 
 
 
第七章:
行友大会
 
 
 
 
 
 
 
 
(7.1)
本行最高权力为行友大会。最少需有理事会人数两倍出席
 
 
大会。
 
 
 
 
 
 
 
(7.2)
常年行友大会须於每年四月份结束前召开。日期由理事会
 
 
议决之。
 
 
 
 
 
 
(7.3)
在预定时间后半小时,如未有足够法定人数,会议必须展期,
 
 
并须於三十天内召开,日期则由理事会决定。如在展期会议
 
 
预定之时间后半小时,亦无足够法定人出席,则出席者有
 
 
权进行当天之会议。但不可修改章程或作出任何影响全体
 
 
行友或本行资产之议决。
 
 
 
 
(7.4)
行友大会处理之事项如下:-
 
 
 
 
(7.4.1)
接纳上一年行务报告。
 
 
 
 
(7.4.2)
接纳上一年之财务报告及查核账目。
 
 
 
(7.4.3)
修改章程或通过新条例。
 
 
 
 
(7.4.4)
每三年选出25名理事及两名候补理事。
 
 
(7.4.5)
购置不动产,如遇本行资金不足,大会有权出售或抵押本行
 
 
之产业。
 
 
 
 
 
 
(7.4.6)
检查本行动产及不动产之证件。
 
 
 
(7.4.7)
处理理事会无法处理之事项。
 
 
 
 
(7.4.8)
大会有权向银行透支一限制额之款项。
 
 
(7.5)
总务需於十四天前寄发会议通告。注明会议日期,时间及
 
 
地点,并附上前期会议记录,行务报告,提案(如有),
 
 
或理事提名表格以及上一年之查核账目。有关文件副本亦
 
 
需存放注册办事处及会议地点,以便行友取阅。
 
(7.6)
特别行友大会需由总务在七天前发出会议通告。
 
(7.7)
特别行友大会需在下述情况下召开:-
 
 
(7.7.1)
在会长认为需要时。
 
 
 
 
 
(7.7.2)
在理事会认为需要时。
 
 
 
 
(7.7.3)
在六十名行友说明目的与理由之要求下。
 
 
(7.8)
行友要求召开之行友大会,需在接到要求后的十四天内召开。
 
 
有关会议通告,需由总务於会议日期七天前发出。
 
(7.9)
第七章第1条及第3条有关行友大会之法定人数及流会亦适用
 
 
於特别行友大会,惟如在会议时间后半小时,乃无足够法定
 
 
人数出席,由行友要求召开之特别大会将被取消;并且同样
 
 
目的之特别大会,不得在六个月内由行友要求召开。
 
(7.10)
行友大会选举不克出席的行友可委任一人到来投票,但需
 
 
附上其身份证明及商业注册副本或商号印章,并于行友大
 
 
会前七天交上本行秘书处。
 
 
 
 
 
 
 
 
 
 
 
 
第八章:
理事会
 
 
 
 
 
 
 
 
(8.1)
行友大会每三年选出二十五名得票最高之行友,组成理事会。
 
(8.2)
理事会成员选举,乃由行友大会以选票选出。
 
(8.3)
在行友大会选出二十五名理事成员,将在十四天内,以不
 
 
记名选票,复选担任下列各职位:-
 
 
 
 
一名正会长
 
 
 
 
 
 
 
一名署理会长
 
 
 
 
 
 
 
一名第一副会长
 
 
 
 
 
 
一名正总务
 
 
 
 
 
 
 
一名副总务
 
 
 
 
 
 
 
一名正财政
 
 
 
 
 
 
 
一名副财政
 
 
 
 
 
 
 
两名交际
 
 
 
 
 
 
 
两名商务
 
 
 
 
 
 
 
两名福利
 
 
 
 
 
 
 
一名文教
 
 
 
 
 
 
 
一名康乐
 
 
 
 
 
 
 
十名常务理事
 
 
 
 
 
 
 
两名候补
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
(8.4)
所有理事会成员需为马来西亚公民。
 
 
 
(8.5)
新届理事产生后,需在二十天内接任。有关职权移交仪式,
 
 
需由卸任总务七天前通达全体候任及卸任理事。
 
(8.6)
理事会需每月召开会议一次,以处理行务。会议通告需於
 
 
七天前发出。理事会法定人数为十三名。如无足够法定人数
 
 
出席,则为流会。流会将展期召开,展期召开之会议,不论
 
 
是否足够法定人数,亦属有效。
 
 
 
(8.7)
理事会职务乃管理日常行务及按照行友大会之方针决定行务。
 
 
向行友大会呈报上年行务及全年财政概况。
 
 
(8.8)
理事会需策划行务与行务发展。
 
 
 
(8.9)
理事会有权委任特别事务小组委员会。
 
 
(8.10)
理事会有权批准每一次不超过一万零吉之开支。但行庆联欢
 
 
宴及行友子女奖励金则不受此条文之限制。
 
 
(8.11)
理事会有权委任外坡协理。
 
 
 
 
(8.12)
理事会有权敦聘义务法律顾问及推举曾为本行服务有功者
 
 
为名誉会长。
 
 
 
 
 
 
(8.13)
如遇理事逝世或呈辞,理事会可邀请候补理事填补空缺或
 
 
保留空位,直到下届理事会选举。
 
 
 
(8.14)
如遇理事死亡,其他理事应获通知及前往弔唁。
 
(8.15)
理事会理事任期:理事任期为三年,但如获重选得连任之。
 
 
惟正会长,正总务及正财政不可连任超过六年。
 
 
 
 
 
 
 
 
 
第九章:
理事任务及职权
 
 
 
 
 
 
 
(9.1)
正会长
 
 
 
 
 
 
 
(9.1.1)
掌管内外事务,代表本行与外界团体联络。
 
 
(9.1.2)
管理行务及执行议决案。
 
 
 
 
(9.1.3)
有权聘请及任免除执行秘书外之任何雇员。
 
 
(9.1.4)
有权批准每次不超过五千零吉之开支。
 
 
(9.1.5)
主持会议。
 
 
 
 
 
 
(9.1.6)
签署对外文件。
 
 
 
 
 
(9.1.7)
保管本行正印。
 
 
 
 
 
(9.1.8)
保管本行产业证件及一切文件。
 
 
 
(9.1.9)
任何会议议决案如有票数相等时,由其决定性一票权。
 
(9.2)
署理会长
 
 
 
 
 
 
(9.2.1)
协助正会长,处理行务。
 
 
 
 
(9.2.2)
当正会长缺席时,代其职权。
 
 
 
 
(9.2.3)
如遇正会长缺席会议,则代主持会议。
 
 
(9.3)
第一副会长
 
 
 
 
 
 
(9.3.1)
协助正会长处理行务。
 
 
 
 
(9.3.2)
当正会长及署理会长缺席时,代其职权。
 
 
(9.3.3)
如遇正会长及署理会长缺席会议,代主持会议。
 
(9.4)
正总务
 
 
 
 
 
 
 
(9.4.1)
在会长指示下,处理日常行务。有权聘请或免除执行秘书
 
 
外之任何雇员。
 
 
 
 
 
(9.4.2)
有权批准每次不超过两千零吉之开支。
 
 
(9.4.3)
签署信件,收条及支单。
 
 
 
 
(9.5)
副总务
 
 
 
 
 
 
 
 
协助正总务处理行务,如正总务缺席,代行其职权。
 
(9.6)
正财政
 
 
 
 
 
 
 
(9.6.1)
专司本行财务及负责进支账目。
 
 
 
(9.6.2)
零用现金为一千零吉。如现金超过一千零吉,则需将余额
 
 
之现金存入理事会指定之银行,银行户口以本行名义开设。
 
(9.6.3)
银行户口由正会长或署理会长连同正财政或副财政签署,
 
 
并加上本行印章。
 
 
 
 
 
(9.7)
副财政
 
 
 
 
 
 
 
 
协助正财政,并在正财政缺席时,代行其职权。
 
(9.8)
交际两名
 
 
 
 
 
 
 
代表本行参与交际事宜。
 
 
 
 
(9.9)
商务两名
 
 
 
 
 
 
(9.9.1)
收集市场资料及起草备忘录,呈上理事会讨论。
 
(9.9.2)
研究政府法令及注意新法令之实施与其对行友造成之困扰。
 
(9.10)
福利两名
 
 
 
 
 
 
 
负责行友福利。在访问受难行友时,有权捐款一百零吉给难区
 
 
之救灾委员会。
 
 
 
 
 
(9.11)
文教一名
 
 
 
 
 
 
 
负责本行文教事务。在出席文教团体会议时,有权捐款一
 
 
百零吉给有关文教团体。
 
 
 
 
(9.12)
康乐一名
 
 
 
 
 
 
 
负责康乐活动:如武术,音乐及戏剧。
 
 
(9.13)
常务理事十名
 
 
 
 
 
 
 
协助处理行务。
 
 
 
 
 
(9.14)
外坡协理
 
 
 
 
 
 
 
协助处理外坡事务。分发通告及代收行费。
 
 
(9.15)
行友权力与义务
 
 
 
 
 
(9.15.1)
所有行友均享有选举权及被选权。亦可享用本行所提供的一
 
 
切利益。并需遵守本行章程以及遵守和服从议决。需缴纳
 
 
注明之费用。
 
 
 
 
 
 
(9.15.2)
会议室租金由理事会决定。惟,如行友租可获得五十巴仙
 
 
折扣。
 
 
 
 
 
 
 
(9.15.3)
行友如遇有困难或纠纷,可书面说明理由,向本行要求协助
 
 
会长及总务可在理事会批准前给予协助。
 
 
(9.15.4)
本行备有“祭帐”。行友如欲借用,可向本行领取。
 
 
 
 
 
 
 
 
 
第十章:
基金
 
 
 
 
 
 
 
 
(10.1)
本行基金来自租户租金,以及第六章之行费。
 
(10.2)
基金可以用以支付行政费用,包括行政开支,员工薪金,津贴
 
 
及查账费。基金不可用以支付行友犯法之罚款。
 
(10.3)
财政年:由每年元月一日至十二月三十一日。
 
(10.4)
在每年结束后,必须尽快结账。账目需由一名非理事会成员查
 
 
核。查核后之账目需呈上来届行友大会批准。账目副本需存放
 
 
注册办事处及会议场所,一边行友查阅。
 
 
 
 
 
 
 
 
 
 
第十一章:
查账两名
 
 
 
 
 
 
 
 
每月核查账目,并於已核查之账目上签证。此两名查账必须是非理事。
 
 
 
 
 
 
 
 
 
第十二章:
信托
 
 
 
 
 
 
 
 
(12.1)
本行不动产将以本行名义注册。全部有关文件,将由当届之会
 
 
长,总务及财政三人签署。此三名理事之委任,需获社团注册
 
 
署书面证实。并需加盖本行印章。
 
 
 
(12.2)
本行产业由理事会管理。惟如要购买,抵押或转让,则需行友
 
 
大会三份之二出席人数赞成通过。
 
 
第十三章:
解释
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
第十四章:
顾问
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
第十五章:
禁例
 
 
 
 
 
 
 
 
(15.1)
所有行友必须为马来西亚公民。
 
 
 
 
(15.2)
本行不得与马来西亚以外任何团体联系或为其附属。
 
 
(15.3)
严禁在行所内吸毒,召娼或带品德败坏者到行所。
 
 
(15.4)
本行不得提供在一九六六年社团法令第二章下利益给任何行友。
 
(15.5)
轮盘,罗多,番摊,波,牌九,天九,十二支,三张,二十一支,以及所有
 
 
具赌博性之游戏。
 
 
 
 
 
 
(15.6)
本行或行友均不得试图干预商业价格或参与一九五九年职工会法令下之职工
 
 
会活动。
 
 
 
 
 
 
 
 
 
 
 
 
 
 
第十六章:
修改章程
 
 
 
 
 
 
 
 
任何增修条例,需交行友大会通过,此增修需在通过后二十八天内呈社团
 
注册署,并在社团注册官批准后,方为生效。
 
 
 
 
 
 
 
 
 
 
 
第十七章:
解散
 
 
 
 
 
 
 
 
本行不得解散除非获得不少过四份之三行友出席之行友大会议决通过。如
 
经表决解散,所有合法债项,需先清还,余下款额可由行友均分之或由大会
 
议决如何处理之。解散通知,需由两名主要职员签署,并在十四天内,呈
 
交社团注册署。
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
第十八章:
行徽
 
 
 
 
 
 
 
 
地球(参阅附图)
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
第十九章:
奖励
 
 
 
 
 
 
 
 
(19.1)
一名行友,如担任会长超过十年者,将由理事会推举为名誉会长。
 
(19.2)
一名行友,如对本行服务有功,将由理事会推举为名誉会长。
 
 
 
 
 
 
 
 
 
第二十章:
会议室
 
 
 
 
 
 
 
 
会议室租金将由理事会决定。任何公共团体,如欲借用作为慈善用途。可
 
申请优待或免费借用。
 
 
 
 
 
 
 
 
 
 
 
 
 
 
第二十一章:
春秋二祭
 
 
 
 
 
 
 
 
(21.1)
本行将每年举行春秋二祭拜祭先贤。全体理事应前往总坟向先
 
 
贤致敬。
 
 
 
 
 
 
(21.2)
理事可自由参加拜祭后之集餐。
 
 
 
 
 
 
 
 
 
 
 
第二十二章:
受薪职员
 
 
 
 
 
 
 
 
(22.1)
本行需有一名执行秘书及书记。聘请受薪职员将由理事会推荐
 
 
及决定。理事会将决定执行秘书及书记之保证金或担保人。
 
 
离职或停职需一个月通知。
 
 
 
 
(22.2)
如理事被聘请为受薪职员,则需辞去理事之职位。
 
 
 
 
 
 
 
 
 
第二十三章:
生意与投资
 
 
 
 
 
 
 
(23.1)
本行可以参与任何生意或投资。由参与之生意或投资所获得之
 
 
利润只可用以促进,提升及执行本行之宗旨,而不得以红利,
 
 
花红或利益支付给行友。
 
 
 
 
(23.2)
本行之生意或投资,虽抵触其他法令之条文,亦可以用本行名
 
 
义注册。有关生意或产业之文件将由当届三名理事会成员签署。
 
 
惟此三名理事之委任,需获得社团注册署之书面证实,并需加
 
 
盖本行印章。
 
 
 
 
 

 
CONSTITUTION

PERSATUAN KEDAI BARANG-BARANG RUNCIT PERAK
 
 
CLAUSE 1 NAME

1. The Association shall be known as PERSATUAN KEDAI BARANG-BARANG RUNCIT PERAK

Hereinafter referred to as "the Association".
2. Meaning of name :
3. Level : Negeri
 
CLAUSE 2 ADDRESS

 

1. The registered address is

NO. 40, JALAN YANG KALSOM,

30250 IPOH

PERAK

 

or at such other place as may from time to time be decided by the Committee; and

the postal address is

NO. 40, JALAN YANG KALSOM,

30250 IPOH

PERAK

 

2. The registered and postal addresses shall not be changed without the prior approval of the Registrar of Societies.

 

CLAUSE 3 OBJECTIVE

 

(3.1) To promote close friendship amongst the members.

(3.2) To exchange general knowledge.

(3.3) To render mutual assistance to its business associates.

(3.4) To render help in philanthropic work.

(3.5) To act as arbitrator for the members when there is any dispute or misunderstanding arising among them and to act so only on receiving a request from both the parties concerned.

(3.6) To promote a good relationship with other Assocations which have the same objects as ours to the benefit and betterment of the Nation.

(3.7) To foster goodwill and promote better understanding amongst people of all races.

(3.8) To promote physical and literary culture and education.

(3.9) To promote Chinese art of self-defence for the benefit of members.

(3.10) Within legitimate and constitutional means to express opinions and make representations to the Government with a view to infuencing its policies so as to benefit the livelihood of the people as well as the country.

 

CLAUSE 4 MEMBERSHIP

 

(4.1)MEMBERSHIP

(4.1.1)Firm member:Any sundry shop owner in the State of Perak, of good character,who is willing to obey the Rules of the Guild, shall be eligible to become an individual member, provided he is recommended by a member and

supported by another. The Guild only accepts an individual member as a firm or a company which is registered with the Registrar of business. Each firm or company which is a member of the Guild shall appoint or authorise ONE(1)person only to represent its firm or company. The person whom the firm or company appoints can be either the employee or the proprietor as it so wishes, as its representative.

(4.1.2)The Guild will not accept any individual (employer or employee) from the various firms or companies as so to comply with the name of the Guild. The existing individual ordinary or life members who are employers or employees of sundry shops and who are admitted as members before the coming into force of these new rules will not be affected. They will continue to be members of the Guild.

(4.1.3)Life Members:Any sundry shop owner who pays RM500.00 as Entrance fee after his application for membership has been approved, shall become a Life Member of the Guild and shall be exempted from paying Monthly Subscriptions.

(4.1.4)A Life Member whose registration has been deregistered shall automatically cease to be the member of the Guild.

(4.2)ADMISSION OF MEMBERS

(4.2.1)Every candidate for admission as a member shall first fill a prescribed application form, proposed by one member and seconded by another. The application form shall be posted on the Notice Board of the Guild

for SEVEN(7)days. If no objection is raised by any member within that period, it shall be submitted to the Executive Committee Meeting for approved.

(4.2.2)When the candidate receives the written approval from the Guild, he shall pay all the necessary fees within FOUR(4)weeks. If the candidate fails to do so,he shall forfeit his membership and he shall have no

right to submit any application in future.

(4.2.3)The Executive committee may at its discretation reject any application without assigning any reason therefor.

(4.3)MEMBERS CHANGE AF ADDRESS

When a member changes his address, he shall immediately write or verbally inform the Guild in order to avoid any misdelivery of letters.

 

CLAUSE 5 RESIGNATION AND TERMINATION

 

(5.1)Any member who wishes to resign from the Guild, shall give Two(2)weeks

Notice in writing to the Honorary Secretary an pay up all dues (if any).

(5.2)If any Executive Committee member absents himself from monthly meeting

THREE(3)times in succession, notice shall be given to him by the President, and if he continues to be absent THREE(3)times without giving any written notification,he shall, with a resolution of the Executive Committee, cease to be a Committee member.

(5.3)Any member who commits a breach of any of the followings may be expelled subject to the decision of the Executive Committee meeting:-

(i) Deals in improper business.

(ii) Fails to observe the Rules or abide by the Resolutions passed by the Guild.

(iii)Causes damage to the good name of the Guild.

(5.4)Members who are expelled by the Executive Committee may appeal to the

General Meeting of Members.

(5.5)Any member who leaves the Guild either on resignation or by expulsion, should have no right to claim for refund of any fee paid by him to the Guild.

 

CLAUSE 6 SOURCE OF INCOME

 

(6.1)Candidates who receive written approval from the Guild, shall pay RM500.00 as Entrance Fee and shall become Life Members of the Guild.

 

CLAUSE 7 GENERAL MEETING

 

(7.1) The supreme authority of the Guild is vested in a General meeting of Members. At least TWICE the number of the Executive Committee members of the Guild must be present at a General Meeting for its proceedings to be

valid and to constitute a quorum.

(7.2) An Annual General Meeting of the Guild shall be held before the end of April each year on a date and at a time to be decided by the Executive Committee.

(7.3) If half an hour after the time appointed for a meeting, a quorum is not present,the meeting shall be postponed to a date not exceeding 30 days, to be decided by the Executive Committee, and, if a quorum is not present

half an hour after the time appointed for the postponed meeting, the members present shall have power to proceed with the business of the day but they shall not have the power to alter the Rules of the Guild or to make decisions affecting the whole membership or the properties of the Guild.

(7.4) The business of the Annual General Meeting of Members shall be:-

(7.4.1)To receive the Executive Committees report on the working of the Guild during the previous year.

(7.4.2)To received the Treasurer's report and the audited account for the previous year.

(7.4.3)To amend any rule or adopt any new rule of the Guild.

(7.4.4)To elect 25 Executive committee Members and two reserves for three years.

(7.4.5)To purchase any immovable property for the Guild. Whenever the Guild is short of Funds, the Members'General Meeting shall have the right to sell or mortgage the properties of the Guild.

(7.4.6)To check the documents or instruments of all movable and immovable properties of the Guild.

(7.4.7)To deal with such other matters which cannot be solved by the Executive Committee.

(7.4.8)The Members'General Meeting shall have the right to overdraft a limited cash from Bank when it is necessary.

(7.5) The Honorary Secretary shall send to all members at least

FOURTEEN(14)days before the meeting a notice of the Annual General Meeting of Members stating the date, time and the place and an Agenda including copies of minutes, reports, motion(if any)and nomination forms for election of office-bearers together with the audited accounts of the Guild for the previous year.Copies of these documents will also be made available at the Registered office or place of meeting of the Guild for perusal of members.

(7.6) Notice and Agenda for an Extra General Meeting of Members shall be forwarded by the Honorary Secretary to all members at least SEVEN (7) days before the date fixed for the meeting.

(7.7) An Extra General Meeting of Members shall be convened:-

(7.7.1)Whenever the President deems necessary.

(7.7.2)Whenever the Executive Committee deems necessary.

(7.7.3)At the joint request in writing of not less than SIXTY(60)members, stating the objects and reasons for such meeting.

(7.8) An Extra General Meeting of Members requisite by members shall be convened for a date within FOURTEEN(14)days of the receipt of such requisition and notice for such meeting shall be sent out to all members by the Honorary Secretary SEVEN(7)days before the date of the meeting.

(7.9) The Sub-Rule 8(1) and 8(3) regarding quorum and postponement of Members shall apply also to an Extra General Meeting of Members, but with the proviso that if no quorum is present after half an hour from the time

appointed for a postponed Extra General Meeting of Members requisited by members,the meeting shall be cancelled and no Extra General Meeting shall be requisited for the same purpose until after the lapse of at least

SIX(6) months from the date thereof.

(7.10)Any member who is unable to attend the election at the Annual General Meeting, he/she may get a 'Proxy Form'from the Secretariat, after completion of the form, it must be submitted to the Secretariat one week(7

days) before the date of the Annual General Meeting.

 

CLAUSE 8 COMMITTEE

 

(8.1) An Executive Committee consisting of 25 members who shall be termed as Office-bearers of the Guild and who have obtained the hightest number of votes among the candidates, shall be elected once every THREE(3)years at the Annual General Meeting of Members.

(8.2) Election of Office-bearers will be by a simple majority of votes of the members cast and counted at the Annual General Meeting of Members.

(8.3) The 25 Office-bearers elected during the Annual General Meeting of Members shall re-elect among themselves within FOURTEEN(14)days by unsigned ballots to hold various posts as mentioned below:-

1 President

1 Deputy President

1 First Vice-President

1 General Secretary

1 Assistant General Secretary

1 Treasurer

1 Assistant Treasurer

2 Social Secretaries

2 Commercial Affairs Officers

2 Welfare Officers

1 Education Officers

1 Recreation Officers

10 Ordinary Committee Members

2 Reserves

(8.4) All Office-bearers performing executive function in the Guild shall be Malaysian Citizens.

(8.5) The New Office-bearers shall take over duties from the old Office-bearers within 20 days after the New Executive Committee has been formed. Notice for such take-over ceremony shall be sent out to the new and outgoing Executive Committee members SEVEN(7)days before the date of meeting by the General Secretary.

(8.6) The Executive Committee shall meet once a month to attend to the affairs of the Guild. Meeting of the Executive Committee shall be convened by the President. Notice for the meeting shall be sent to all Executive Committee members SEVEN(7)days before the date of the meeting. THIRTEEN(13)members of the Executive Committee shall form a quorum. Whenever there is inadequate quorum, the meeting shall be postponed, and shall be held on the postponed date whether there is a quorum or not.

(8.7) The function of the Executive Committee is to supervise the day to day work and activities of the Guild and to make decisions on the matters affecting its running within the general policy laid down by the general

meeting of members. It shall furnish reports of activities and the financial position of the previous year to each General Meeting of Members.

(8.8) The Executive Committee shall plan and work for the expansion and development of the Guild.

(8.9) The Executive Committee shall have power to appoint any sub-committees to deal with any special problem or problems.

(8.10)The Executive Committee shall have the power to approve any item of expenditure not exceeding RM10,000.00 at any time. The Anniversary Celebration Dinner and the Scholarship Incentive Payment Scheme for

members'children shall not be subject to this Rule.

(8.11)The Executive Committee shall have the power to appoint certain number of members from amongst those in various outstation towns as outstation assistants.

(8.12)The Executive Committee shall have the power to appoint Honorary Legal Advisor or advisors and appoint those members who have rendered meritorious service as Honorary Presidents of the Guild.

(8.13)In the event of the death or resignation of a member of the Executive Committee, the Executive Committee shall have the authority to invite one of the reserves to fill the vacancy,or leave it vacant until the next election of members of the Executive Committee in an Annual General Meeting of Members.

(8.14)On the death of any serving member of the Executive Committee, the other members of the Executive Committee shall be notified to attend the funeral and express condolences.

(8.15)Term of Office of Office-bearers: The term of office of office-bearers shall be THREE(3)years but all office-bearers may continue to hold office if re-elected, except the President, the General Secretary and the Treasurer who shall not hold the same post for more than SIX(6)years.

 

CLAUSE 9 DUTIES OF OFFICE BEARERS

 

(9.1) The President

(9.1.1)He shall be in control of all affairs of the Guild both internally and externally. He shall represent the Guild in all its dealings with outside bodies.

(9.1.2)He shall manage all affairs and carry out all resolutions of the Guild.

(9.1.3)He shall have the power to employ or terminate any paid staff in the Guild, except the Executive Secretary.

(9.1.4)He shall have the power to approve any item of expenditure not exceeding RM5,000.00.

(9.1.5)He shall preside at all meetings.

(9.1.6)He shall sign all outgoing documents.

(9.1.7)He shall take charge of the Official Seal.

(9.1.8)He shall take charge of all leases, grants and all other documents of the Guild.

(9.1.9)In the event of a tie at any meeting, he shall have the casting vote besides his own vote.

(9.2) Deputy President

(9.2.1)He shall assist the President in the management of the affairs of the Guild.

(9.2.2)He shall act for the President in the latter's absence.

(9.2.3)In case of the absence of the President at any meeting, the Chair shall be taken by the Deputy President.

(9.3) The First Vice-President

(9.3.1)He shall assist the President in the Management of the affairs of the Guild.

(9.3.2)He shall act for the President in the absence of both the President and the Deputy President.

(9.3.3)In case of absence of both the President and the Deputy President at any meeting,the Chair shall be taken by the First Vice-President.

(9.4) The General Secretary

(9.4.1)He shall under the instructions of the President, attend to the daily routines and supervise all the affairs of the Guild and shall have the power to appoint or dismiss any staff of the Guild, except the Executive Secretary.

(9.4.2)He shall have the power to incur expenditure in any one item not exceeding RM2000.00 on the account of the Guild.

(9.4.3)He shall sign all documents or correspondence, all receipts and vouchers in connection with such receipts and payments.

(9.5) The Assistant General Secretary

The Assistant General Secretary shall assist the General Secretary in the management of the affairs of the Guild and act for the General secretary in the latter's absence.

(9.6) The Treasurer

(9.6.1)He shall be in charge of the Funds of the Guild and shall take charge of all financial matters. He shall also keep accounts of Income and Expenditure of the Guild.

(9.6.2)He shall hold RM1000.00 as petty cash. When cash in hand exceeds RM1000.00,the excess cash shall be deposited in the Bank appointed by the Executive Committee.The Bank account shall be in the name of

the Guild.

(9.6.3)Withdrawals from the Bank shall be jointly signed by the President or the Deputy President and the Treasurer or the Assistant Treasurer. The Cheque must also bear the Official Seal of the Guild.

(9.7) Assistant Treasurer

The Assistant Treasurer shall assist the Treasurer in his work and act for him

during his absence.

(9.8) Two Social Secretaries

They shall represent the Guild in attending social functions on behalf of the Guild.

(9.9) Two Commercial Affairs Officers

(9.9.1)They shall collect Marketing statistics, prepare memorandums and submit them to the Executive Committee for approval.

(9.9.2)They shall study Government Acts and look into the implementation of any new Acts which may cause difficulties to members of the Guild.

(9.10)Two Welfare Officers

They shall be in charge of the welfare of the members of the Guild. They shall be

authorised to donate a sum of not more then RM100.00 to the "Relief Committee" of an affected area during their visit to the member concerned.

(9.11)One Education Officers

He shall be responsible for all Education Programmes of the Guild. He shall be authorised to donate a sum of not more than RM100.00 to any Educational or Cultural body while attending meeting convened by any Educational or Cultural bodies.

(9.12)One Recreation Officers

He shall deal with the following activities such as Chinese Art of self-defence, music and theatricals.

(9.13)Ten Ordinary Committee Members

They shall assist in the management of the affairs of the Guild.

(9.14)Out-Station Assistants

They shall assist the Guild in the transmission of notices or messages and in the collection of all dues.

(9.15)Rights And Duties Of Mmebers

(9.15.1)All members of the Guild shall have the right to vote and stand for election and shall enjoy all other privileges offered by the Guild to its members. All members of the Guild shall abide by the Rules of the Guild, and observe and obey all resolutions passed by the Guild. They shall also pay all the fees prescribed under the Rules.

(9.15.2)Rentals of the Meeting Hall of the Guild shall be decided from time to time by the Executive Committee. Members who rent this Meeting Hall shall be given a discount of 50%.

(9.15.3)Any member who comes across any difficulty or disputes may ask for aid in writing stating the reasons if it is within the Guild's ability to do so. The President and the General Secretary shall render their assistance on behalf of the Guild before getting approval from the Executive Committee Meeting.

(9.15.4)There are"CONDOLENCE BANNERS" in the Guild. The Bereaved family of members or the bereaved member can, if require, borrow the same from

the Guild.

 

CLAUSE 10 FINANCIAL PROVISION

 

(10.1)The Funds if the Guild shall be derived from rentals paid by tenants and fromsources as described in Rule 6.

(10.2)The Funds of the Guild may be expended for purposes necessary for the carrying out of its objects including the expenses of its administration, the payments of salaries,allowances and expenses to its employees and audit of its accounts. They shall on no account be used to pay fine of any member who may be convicted in a court of law.

(10.3)The Financial year of the Guild shall commence from the 1st of January and end on the 31st of December each year.

(10.4)As soon as possible after the end of each Financial year a statement of income and expenditure and a balance sheet for the year shall be prepared and audited by an auditor who shall not be an office-bearer of the Guild.

The audited accounts shall be submitted for the approval of the next Annual General Meeting of Members and copies shall be made available at the Registered Office or place of meeting of the Guild for the perusal of

members.

 

CLAUSE 11 AUDITORS

 

Two External Auditors

The External Auditors shall audit the accounts and receipts and vouchers of the

Guild once a month. They shall sign all audited statements.

 

CLAUSE 12 PROPERTY ADMINISTRATOR / TRUSTEES

 

(12.1)The immovable properties of the Guild shall be registered in the name of the Guild and all instruments relating to those properties shall be as valid and effective as if they are executed by THREE(3) principal office-bearers i.e.

the President , the General Secretary and the Treasurer for the time being of the Guild whose appointments are authenticated by a certificate of the Registrar, and seal with the Official Seal of the Guild.

(12.2)The Executive Committee shall take charge of the immovable properties of the Guild but with the proviso that the purchase, sale, mortgage or transfer of all or any of the immovable properties of the Guild shall be decided at a

Members' General Meeting of the Guild and with the consent of not less then

2/3 of the members present at such meeting.

 

CLAUSE 13 INTERPRETATION

 

NIL

 

CLAUSE 14 ADVISOR / PATRON

 

NIL

 

CLAUSE 15 PROHIBITION

 

(15.1)All members of the Guild shall be Malaysian Citizens.

(15.2)The Guild shall not have any affiliation or connection with any Society established outside Malaysia.

(15.3)Taking of drugs on the premises and the introduction of prostitutes and bad characters into the premises are strictly prohibited.

(15.4)The Guild shall not give any benefit as defined under Section 2 of the Societies Act 1966 to any member of the Guild.

(15.5)None of the following games shall be played in premises of the Guild:

Poulette, Lotto,Fan Tan, Poh, Peh Bin, Belangkai, Pai Kau, Tan Ngau,

Tien Kow, Chap Ji Kee,Sam Cheong, Twenty-one, Thirty-one, Ten and a half,

all games of dice, banker's games, and all games of mere chance.

(15.6)Neither the Guild nor its members shall attempt or restrict or in any other manner interfere with the trade or prices or engage in any Trade Union activities as defined in the Trade Union Ordinance 1959.

 

CLAUSE 16 AMENDMENT OF CONSTITUTION

 

Any further addition or amendment to the Rules shall be submitted to the Members' General Meeting for Approval. Such Alterations or amendments shall be submitted to the Registrar within 28 days of the date of the meeting and shall take effect from the date of the their approval by the Registrar of Societies.

 

CLAUSE 17 DISSOLUTION

 

The Guild shall not be dissolved except by a resolution passed at a Members'

General Meeting attend by not less than 3/4 of the membership. When the Guild is to be dissolved, all debts and liabilities lawfully incurred on behalf of the Guild shall be fully discharged and any balance of funds shall be distributed proportionally amongst the members of the Guild or in a manner as adopted by the meeting. Notice of dissolution shall be signed by TWO(2) principal office-bearers of the Executive Committee and submitted to the Registrar of Societies within FOURTEEN(14)days from the date of dissolution.

 

CLAUSE 18 FLAG, LOGO AND BADGE

 

1. Flag

-

Description

-

2. Logo

-

Description

-

3. Badge

Description

A GLOBE (Ref. to the diagram)

 

CLAUSE 19 REWARDS

 

(19.1)A member who has served as a President of the Guild for more then Ten(10)years shall be appointed as an Honorary President of the Guild by the Executive Committee.

(19.2)A member who has rendered meritorious services to the Guild shall be appointed as an Honorary President of the Guild by the Executive Committee

 

 

CLAUSE 20 MEETING HALL

 

Rental of the Meeting Hall shall be decided and adjusted from time to time by the Executive Committee.
Any public body wishing to use the Meeting Hall for any charity purpose, may apply for a discount or shall be
given free of charge.

 

CLAUSE 21 SPRING AND AUTUMN FESTIVALS

 

(21.1)The Guild shall hold regular worshipping ceremonies to pacify the spirits of the departed elders. All office-bearers shall go together to the cemetery to perform the necessary obeisance.

(21.2)Office-bearers shall be at liberty to participate in the feasts to be held then.

 

CLAUSE 22 PAID STAFF

 

(22.1)The Guild shall have an Executive Secretary and a clerk or clerks. All such appointments shall be made on the recommendations and decisions of the Executive Committee. The Executive Committee shall determine the amount of security money or surety to be furnished to the Executive Secretary and clerk or clerks. A month's notice to quit

shall be given by either party if dissatisfied with the work.

(22.2)If any paid staff is elected as an Executive Committee member, he has to resign from the paid post.

 

CLAUSE 23 BUSINESS AND INVESTMENTS

 

(23.1)The Guild may participate in any business or investments. All money and profits accruing to the Guild from participation in any business or investment shall be applied solely towards the furtherance, promotion and execution of the objects of the Guild and no portion thereof shall be paid by way of dividend, bonus or profit to

any member of the Guild.

(23.2)The business or investments of the Guild, notwithstanding the provisions of any written law to the contrary, shall be registered in the name of the Guild, and all instruments relating to that business or investments shall

be as valid and effective as if they had been executed by a registered proprietor provided that they are executed by THREE(3)office-bearers for the time being of the Guild whose appointments are authenticated by a

certificate of the Registrar, and sealed with the Official Seal of the Guild.

 

 

 
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